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3 days ago
Unfiled. Edited by Alex Hanson 3 days ago
Dan M Community Council Meeting Agenda and Notes for 10/02/2016
Alex H Meeting: Community Council 
Date: 10/02/2016
Location: FreeGeek Chicago
Note Taker:
Time Keeper:
Vote Counter:
Attendees: See below.
Number of Eligible Voters:  
Last Meeting Agenda: 09/18/16
James S About this Meeting: Our Meeting Guidelines and Code-of-Conduct are available online.
Alex H
  • Attendance:
Alex H
  • Pull out a sheet of paper. 
  • Have participants sign their name on it. 
  • Take a cellphone photo of the sheet, then add it here in this document.
James S
  • Introductions (Facilitator, Standing Item):
Alex H
  • Announcements:
Dan M
  • All CC attendees: Please review the meeting notes on hackpad later and if necessary edit for accuracy re the discussion that took place.
  • Non-CC attendees: These notes are to document what happened at the meeting. Please don't add commentary or other things that didn't happen at the meeting itself. If you wish to respond to something, please start a new hackpad doc or discuss it on FGC's google talk list.
Alex H
  • FreeGeek's Community Council now uses paper ballets to count votes. Each meeting needs a volunteer to count the votes.
  • Old Items:
  • New Items:
Requested Donation from the Greater Englewood Community Development Corporation:
From Matt "Misery" Washington: "A guy from the Greater Englewood Community Development Corporation is looking for a donation of peripherals. Namely, they're looking for VGA cables, keyboards, and mice. I figure FGC can spare up to 200 cables (we've well over 400 and were probably going to just cut them, anyway) and up to 100 keyboards (I'm assuming you've seen the shelves filled with keyboards). Mice are a bit trickier since we've only a bin or two of those, as far as I know."
Requested Donation from Chicago House & Social Service Agency:
Here's an email, forwarded by Matt "Misery" Washington: "
"Good afternoon,
My name is Alejandro Hernandez and I'm part of the Development team at Chicago House & Social Service Agency, a 31-year old nonprofit organization that serves individuals and families who are disenfranchised by HIV/AIDS and LGBTQ marginalization.
I understand your organization provides low- and no-cost computing to nonprofit organizations. I want to learn more about that process to see if we qualify for any equipment you're willing to donate (or sell).
One of our units currently houses about 15-16 adults. That unit is in desperate need of PCs, which is why I'm inquiring in the first place. Those PCs will help our clients, for example, apply for jobs or look for courses to take to continue their education."
  • Held:
FreeGeek Rewards Program Proposal:
  • An alternate system of rewards for FreeGeek's volunteers. Some details are here.
  • Next Community Council Meeting Date: 
  • Shout-outs and Damn the Man:
4 days ago
Unfiled. Edited by Dan Marco 4 days ago
13. Distribute build checklist if available. Discuss BIOS ("firmware," only accessible when first starting computer, chip on the mobo, etc.). Discuss filling out checklist. Go to BIOS in teacher computer.
7 days ago
Unfiled. Edited by Ken G. 7 days ago
If you get stymied at any point, feel free to ask for help.  Even if you have no problems whatsoever, at certain points you will need to interact with a ‘Helper,’ a person on the Build floor roving around helping people and trying to solve problems.  Do not refer to them as ‘Helper.’  “I need a Helper!” Refer to them by name. “Alex, I need some help!”  ‘Helper’ is merely a collective name for them in this document.  Ultimately, anyone who knows more than you do about something is a Helper for you, and you in turn are – or will be – a Helper for someone who knows less than you.
Alex H
  • Appendix: Installing Language Updates:
Alex H
  • I need to write this, per Dan's suggestion
9 days ago
Unfiled. Edited by Jarrod Simpson 9 days ago
  • Dan: can't new bylaws reference CC, making it a part of the legal entity? Ken: yes, BUT, per Jarrod's trip to Portland, they no  longer have CC. I'm not comfortable with volunteers being cut out of the process. If we have a compromise of something maybe we can work it out. It will have to be something we can agree to do.
22 days ago
Unfiled. Edited by Dan Marco 22 days ago
Alright, alright. Well, I'm not gonna tell you you can't. But I will tell you that to do it effectively, there's a lot you need to know. Here's a short list. If you don't feel confident (BE HONEST!) with your grasp of at least half of these things, working on laptops will probably be more frustrating than rewarding. Several of these items link to a learning resource for that particular knowledge so you can study up.
Definitely maybe. Here's the deal: If you read the caveats and questions above and you're still hot to trot--AND you've completed at least 48 hours in the regular build program (including building at least two complete desktop systems and have put in some time at QA)-- come in at 11 on a Sunday and find the Laptop Coordinator. They'll probably grill you on the intro questions. Then they'll probably ask you what you feel comfortable working on. Then, if there's room, they'll put you to work and watch over your shoulder. Please feel free to ask any questions that come up, but first please try answer those questions yourself. There is a computer in the "outer" laptop room specifically available for asking questions of The Great Gazoogle.
25 days ago
Unfiled. Edited by Dan Marco 25 days ago
  • Jason: I'd like to do a presentation about why DRM is bad (ironically using DRMed software to do it).
  • Dan: Presenters got a reward for their presentations in previous years. What about this year?
  • Janet has some handouts about FreeGeek's governance and the community council's place in our organization.  It is the portions of our Constitution which discuss Community Council.
  • Why: Some proposed possible changes to governance: 
  1. Replacement of CC with an executive director/ traditional non-profit structure. Board -> Exec Director -> Paid Employees.
  1. Delegation: council empowers  a couple volunteers to make decisions for all the volunteers. Board (Janet and Ken, at least  +1) works with delegated volunteers and paid staff to run the org. Power is legally held by board, but it only makes decisions with the advice of CC. If legal matter, Board has to answer for it. Staff would have a vote under this new system.
  • Please read through the handout. We'll discuss this more next week.
  • Yisrael: Why not test Ken's proposal (delegation) for 6 months, then see how it works?
  • Dan: Please read FG constitution as linked to on our website (http://freegeekchicago.org and relate it to this handout and what it has to say about the board.
  • Dan: some history of FGC: I previously emailed David Eads about paid staff's lack of voting power in CCs. He said "avoiding conflict of interest" was the main reason that staff doesn't have a vote in CC. Staff is paid, so that creates potential "financial stake" in any proposals by default.
  • Staff members have prepared reports for the community (on finances, communications, recycling, their activities, etc). Ken has some of the details.
  • Dan, to Evelyn (because she's the one who is here): What percentage of your paid time is being taken up by the items you've listed? 50%, 80%, 100%, 200%, 500%?
  • Evelyn: I'm doing a lot more work than my paid 6 hours. Also, I'm only paid for my 6 hours if I'm working at the FGC space, work-from-home is pure volunteer,.
  • Can we put ads on Craigslist? It would help in getting our name out to the general public.
  • Dan: we discussed it in the past, paid staff said that it was a waste of time: lots of work for little to no payoff. At that time they said If a volunteer wants to do it, that's fine; but it was non-productive for a staff person to do it.
  • Evelyn: That's right. It's small return, and there isn't much time in the day to work on it. 
  • Dan: Would you be open to any volunteers who want to help you with this?
  • Jason: I'll do it. 
  • Evelyn: Sure, I'll send you some photos/information.
  • Dan This is a teachable moment
Rewards Certificates:
  • Alex: Bob Stein for doing everything at once, as is his usual.
  • Mike: All staff and volunteers at FGC.
Dan M
  • Jason: Dan for teaching orientation.
  • Dan: Matt, Evelyn, and Terri for their reports. Sorry I flaked out on 2nd orientation today; got distracted with other FGC work.
  • Janet: Ken for helping out getting us legal help. Alex for taking notes.
39 days ago
Unfiled. Edited by Dan Marco 39 days ago
  • Dan: Shout out to Diane for wanting to learn to teach orientation.

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