Hackpads are smart collaborative documents. .
189 days ago
Unfiled. Edited by Dan Marco 189 days ago
Hackpad (a wiki/documentation service) has been bought out by Dropbox, and is going out of service as of June 19th.
Dan M
  • July 19th.
 
203 days ago
Unfiled. Edited by Alex Hanson 203 days ago
Terri's list of topics (from her email):
Alex H Banking:
 * Discussion about our bank's downtown closure> Why did we choose this bank? How will we continue to do banking there?
 * Switching banks. What's holding us up? We have discussed this for four years.  What's stalling us? 
 
Taxes:
 * Are we up to date with our tax fililngs? 
 * Tax exempt status. What is holding us back from getting this? 
 
Bills:
 * What bills do we have to pay on a regular basis?  Is there any money left in the bank each month after we pay our regular bills? 
 * Is there any way to save money on certain bills? 
 
Outreach
 * How are we getting the word out about FreeGeek? How are we doing this on social media or other media? 
 * Are we present at any events outside of FreeGeek? Where we can spread the word?
 * We have an opportunity to partner with the After School Matters program-should we take it and who will spearhead the effort? 
 
Education:
 * How are our classes doing? Can we get more people to teach? Is the teacher incentive program working? 
 * Can we offer new or different classes?
 
Governance:
 * Can the new governance be explained? How do we get things done around FreeGeek now?
 How does our new governance jibe with our constitution and our by-laws?
 
Donations:
 * How can we get more donations of hardware and money? Where can we store our donations or do we really need more hardware donated? 
 * Should we attach a "suggested" donation amount to our list of accepted donation items (as is done by Portland FG? (Right now it is limited to CRTs, printers, nonworking items). 
 * Rewrite of our "donation" page, perhaps changing items we accept, don't accept. 
 * Outgoing donations: Has this process changed? Should we still give stuff away to nonprofits for free or sell stuff to them as "package deals"? 
 
Meeting schedules: 
 * Are we still meeting on Sundays for CC? What type of meetings do we have and when do we have them and are they on our public calendar or how are they advertised? Does everyone have easy acces to meeting minutes? 
 * Board & staff meetings: should the minutes of these meetings be made public? Is it required by law that they be made public? How can we get ALL of the members of the board & staff to meet - to date we never have all met. 
 
Store:
 *Price lists-do we need them? Why are many items not priced? 
 * How are we coming up with prices? 
 * Review of prices for laptops/desktops - raise prices for bigger specs and special features (like SSD drives or special graphics cards)??
 * General discussion about the sku numbers for laptops and desktops. 
 * Should we charge & what should we charge for special services-like installing a wi-fi card into a desktop, erasing a hard drive for a customer, moving the data from a customers old laptop to a new one. These are time consuming services and retail stores charge a lot for them yet we sometimes do it for free-why? 
 * Should we charge for certificates of data destruction? (Most places charge $10 per drive or more for this process). 
 * Should we do repair work if a machine was not purchased at FG? (I notice that this is sometimes done.) How can we guarantee this work? and what do we charge for such services? 
 * If a machine is brought in to FG for a repair and we can verify it was purchased at FG, should we do repair work on it and how much should we charge? As it stands now, we often do work on machines purchased at FG even when they are off warranty.
 
Recycling:
 * Should we only continue to use e-steward recyclers? Is going with a recycler with R2 certification okay? 
 * Should we parse out our recycling more (rather than just using Vintage Tech)?
 * Revamp of our "what items we take for donation" and "what items we do not take for donation" list. 
 
 WebStore:
 ;* What is the status of our EBay store? Are we still selling items there? What could we sell there?  Who is in charge of the Ebay work? How many Ebay sales have we made lately (in 2017 or in 2016).
 
Our Web Site:
 * We were supposed to install a new website. What is the status of that? 
 * Could we used the help of the coding crew to work on a new website? 
 * If we aren't getting the website updated soon, could we switch around / update some features in our existing website? 
 
Software Freedom Day: 
 * Will we have it this year? Who will the speakers be? Will there be a theme? Will there also be a FG Anniversary Party/Christmas Party?
 
Black Friday Sale:
 * Should we still have this special sale? What ideas do people have for an alternative sale? Do we still need a special sale? Should we have a desktop sale that lasts from Thanksgiving through year end closing? Should we have alternative sales (Earth Day (4/22), Geek Pride Day (5/25)?
 
Desktops:
 * We have an excess of desktops (and a lot of laptops)- How can we market them and sell them? We are running out of space for all of our equipment. How can we get more merchandise out the door? 
 
Space:
 * We are running out of space. Is it feasible to look for another location? Do we have enough funds? Is our business model good enough to sustain us for several more years? 
 
Network:
 * Is switching our internet provider from AT&T to Comcast a possibility and will we get a better price as well as better service? Who is in charge of our internal networking? Can we get more printers/pcs on our system? (We haven't had a good, reliable printer at the front desk for months-what's holding us up from getting one there and also in the laptop room?)
 
Personnel/Board
* Since we lost 2 employees in the last year, can we replace them and can we even afford to? We currently split 42 hours of weekly payroll time amongst 4 people.
 
  • /dev/urandom:
  • Victor will be helpful when discussing finances.
  • Janet: add Discipline to agenda.
 
 
 
11:00 am - Snacks:
11:30am – Introduction and Welcome:
  • Why we are here.
  • Topics to be  discussed.
12:00pm - FreeGeek Finances:
  • Finances          
  • Discussion about our bank's downtown closure:
  • 1. Why did we choose this bank?
  • 2. How will we continue to do banking there?
  • Switching banks.
  • 4. What's getting in the way of switching banks?
  • Taxes
  • a. Are we up to date with our tax fillings?
  • b. What is holding us back from getting tax exempt status?
Alex H
  •  Federal or State?
...
234 days ago
Unfiled. Edited by Dan Marco 234 days ago
Dan M Advisory Board Meeting Agenda and Notes for 04/23/2017: 
 
Alex H Meeting: Community Council 
Dan M Date: 03/05/2017
Alex H Location: FreeGeek Chicago
Facilitator:
Note Taker:
Time Keeper:
Attendees: See below.
James S About this Meeting: Our Meeting Guidelines and Code-of-Conduct are available online.
 
Alex H
  • Attendance:
Dan M Volunteers: Dan, Howard, Steve, Leo, Patrick, Erick
Board: Ken
Staff: Bob
 
James S
  • Introductions (Facilitator, Standing Item):
 
Alex H
  • Announcements:
Dan M
  • The  purpose of this meeting is to raise and discuss issues which the  volunteer community have which they feel need to be brought to the  attention of the Board of Directors and/or Staff for resolution.
Alex H
  • New Items:
Dan M Dan:
  • AB Meetings, leadership and note taking
*  It shouldn't be just me all the time. If I'm not here (or even if I am) other people should be willing to step up and do it.
  • Patrick: add meeting dates to the whiteboard
 
  • Hackpad is going away. Will be Dropbox Paper. We'll ahve to figure stuff out how to use it.
  • Patrick: Slack [chat] or Groupchat might be a good replacement. It' sthe professional standard in Silicon Valley. It might be free. Separate rooms, etc. Ken: Is it just chat, or can we keep documentation on it? Evelyn said we can "do nothing" and let it roll over to Paper. Ken: I'm concerned about bad practices. If we need an account and it becomes encrypted, we hae to go back to Eades. So, my suggestion is (1) have somebody appoint3ed to check out Paper and report back: what it is, how to use it, etc. If it's good, that's fine. Archive everyitng from hackpad (back up and store) and have a FGC account, not under one person's name, so we can have if for FGC. Doing "nothing" is at best reactive, we should be proactive. Dan: We could swich to Wikia. Ken: Can someone look into that? Dan: I'll look into it.
 
PATRICK:
  • Young people who come here and are real energetic. Have lots of ideas. If there's a task real daunting, point to a young volunteer to cover it. Someone was working on network boot software. Young people can beput to work.  Howard: We're all volunteers, it depends on what abilitites people have. Leo: We have a scheduled orientation on Saturday no "Intro to web programming."  Dan: It's a question of getting people to commit to working on a project. Patrick: give them supervision. 
  •  
  • Leo: Hire someone to assisit Bob S doing what he does, esp. recycling runs. Dan: I have been told that due to our financial situaantion, we can't hare *anyone* more for *any reason* at this time. Hiring freeze. That being said, It'sn not OUR decision. It's the boards. 
  • Patrick: Weve'got a lot of stuff back there we don't even know what's in here. Dan: There currently is an attempt to inventory what we have, it's a slow process though because there's so much stuff. Patrcik: By putting it in the store and/or sell more items in the store/recycle items, we get rid of the stuff and FGC makes more money. I saw someone look through the store and find a high price item and say "i want that one." By selling more expensive comuputers we make more money. Put more ram, bigger hard drive, better CPUs, etc. Have an "expensive shelf" for beter computers. We're operating on a 10 year old protocal. Easy to add more RAM. If someone wants and buys that we make more money. Steve: We've got things in the sales shelf, we have more stuff in the back that nobody is doing anything with it. Dan: comes to inventory. We don't knwo what we have. Working on it. Leo: Have started an inventory system. 
  •  How often is the facility cleaned? Dan: not that often. Patrick: it gets filthy and that makes people not want to be here. Patric: I try to clean/organize, and people tell me to stop. Earick: They're used to dirty air. Dan: Suggestion: On Wed or Thurs we can mop and clean. On Fri/Sun there are too many poeople around for it to happen.Patrick: We have air filters too, we should use them to clean the air even on build days.
  • Steve: 14.04. If it expires, what happens? If a customer bings it back, what are going to do? Dan: X 1404 is expiring this month. What does that mean? My best understanding, the oftware updates will continue, but there's noody at X who is going to make sure that assorted software update all mesh well with the underlying system. The Ubuntu Base of X is suported for 5 years but X is only suppoerted for three, which expires this month. We do want to update to 16.04 ASAP and that appears to be "in prowess" but whoo knwoss how long that will take. Ken: Wheatever you giuys deide on the update, I recommend we do that immediately. Everybody is saying "we should to this/that" but nothing ever gets done. I'd rather see it get implemented and done. Make it happen.
  • How about mint? Concensous, It's easy to install and use. Ken: we're aiming for the "newbie" who just wants a computer that works. Just open it and go. Mint is easy. Eriock: are you as,ing us to decide? I don't know anything about Mint at all. Ken: How about some disks, try it out at home. Patrick: Mint has fewer tweaks. Fewer errors for beginners to have to figure out themselves. You guys are the ones who use it, the most, the decision should come from you guys. (Evelyn, Please come up with a survey quesitoning what OS we should use. People should answer "as if" they ddin't know anything about Linux, or computers. What do people want to do with their computer.)  Steve: I'll make some Mint discs on Wednesday., Ken: which versions of Mint? Steve/etc. I guess Cinnomon. Patrick: Have someone who isn't an expret try it out.
  • Patrick: Some people want to learn about tech/programming/etc but don't have enough money to go to college/cert class, I'm trying to push classes for people who can't afford it ohterwise. 
  • Patrick: There is "Women in Tech" and "Yes We Code" and latinos coding. Mostly white, middle easter, asian men curently in tech. We should know about them. Help get young ambitioous people involved.
  • Ken: Bylaws: Janet was stuck on employee job descrptions. Getting that compiled and condensed. It's slow going to get that put together. We['ll go with what we have now and amend as necessary (asap). Still in process. I'm going to help her; I've had issues which has taken me away from FGC, but I'm back now. Constitution: It's in-house so it's important that the volutneers have input. I (Ken) think that the volunteers should have more input in that. Let volunteers draft the Constituntion and submit it to the board. Thoughts? The bylaws will have a reference "see the constitution" for internal organization. 
 
 
 
  • Current suggestions:
  • Next Advisory Board Meeting Date: 
4th Sunday of May.
Alex H
  • Shout-outs and Damn the Man:
Alex H
 
282 days ago
Unfiled. Edited by Alex Hanson 282 days ago
  • When is thi going to happen? Is there a timetable? Xubuntu 14.04 is expiring SOON.
Alex H
  • Getting 16.04 up requires: 
  • 1) the PXE server to be set up. 
  • 2) the apt-mirror to host the relevant packages.
  •  
  • I talked to Matt "Misery" Washington on Saturday. I don't want to put words in his mouth, but it sounded like he was making progress on setting up the PXE server.
  •  
  • I tried updating the mirror over the holiday break, but had problems. 
  • Supposedly I had downloaded the whole repo to a VM on my laptop.  I transferred the packages to the apt-mirror, but somehow I'm missing 90 GB worth of archives. 
  •  
  • We can try to download the files again, but it's going to take a couple of weeks to get it down.
  •  
  • What would help here would be 1) someone with a fast connection willing to help us download the packages or 2) someone with more apt-mirror knowledge than I have who can help figure out what went wrong last time. 
Erick:
 
306 days ago
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Unfiled. Edited by Human Resources 306 days ago
  • Setup Vintage Tech run for 20 Nov 2013
 
311 days ago
Unfiled. Edited by Dan Marco 311 days ago
Dan M Advisory Board Meeting Agenda and Notes for 02/05/2017: 
 
Alex H Meeting: Community Council 
Dan M Date: 02/05/2017
Alex H Location: FreeGeek Chicago
Facilitator:
Note Taker:
Time Keeper:
Vote Counter:
Attendees: See below.
Number of Eligible Voters:  
Dan M Last Meeting Agenda: none (this is our first meeting)
James S About this Meeting: Our Meeting Guidelines and Code-of-Conduct are available online.
 
Alex H
  • Attendance:
Alex H
  • Pull out a sheet of paper. 
  • Have participants sign their name on it. 
  • Take a cellphone photo of the sheet, then add it here in this document.
 
James S
  • Introductions (Facilitator, Standing Item):
 
Alex H
  • Announcements:
Dan M
  • This is the first meeting of the "Advisory Board." We need to figure out what that means to us, how we govern ourselves, what we do, This will not necessarily be resolved today.
Alex H
  • New Items:
How did the Mothership revamp their organization? See these links:
 
What does the Board of Directors want from an Advisory Board?
Who are the members of the Advisory Board? 
is it all of the volunteers who show up at the meeting, or selected members, or what? Who decides this?
  • Current suggestions:
There should be a board rep at the Advisory Board meetings in order to keep tghe lines of communication open.
Meeting once a month instead of biweekly, with a board member in attendance to listen to AB concerns.
  • Next Advisory Board Meeting Date: 
Alex H
  • Shout-outs and Damn the Man:
  •  
 
314 days ago
Unfiled. Edited by Dan Marco 314 days ago
  • ATA (Advanced Technology Attachment): refers to an attachment which was "Advanced" back in the days of the PC-AT computer, but now is standard.
Dan M Capacitor (or "Cap"): A component soldered into virtually all motherboards and many other Printed Circuit Boards.  Must look at to see if they're broken.
 
  • PCI-e (PCI Express): More advanced version of PCI. 
 
Optical Drive: device for playing and recording CD, DVD and/or Blu-Ray discs. It is "optical" because it reads the disc with a laser beam.
Printed Circuit Board (aka PCB): A flat component (often green, though other colors exist) with assorted other components soldered and/or printed onto it. The Motherboard is an example of a PCB.
Port: A place to plug something in.
Power Supply (or PSU): supplies power to the computer and components.
 
ROM (Read Only Memory): not the opposite of RAM, this is memory that cannot be changed, only accessed. Commercial CDs and DVDs are ROMs. The computer's BIOS is on a ROM chip permanently attached to the motherboard.
 

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